Email Clients: How to find the right one

Email programs for Windows 10, Android and Mac are countless. And each promises to be the best, of course. Still, there are many differences between providers in features, cost, and security. We have compiled a list of the most popular email programs for you to compare.

Which e-mail programs are there?

There are countless e-mail programs. We present Thunderbird, Mailbird, Outlook, eM Client and Inky. Are all programs free of charge?

What should I look for when choosing?

It depends on what features you need and which program you are most comfortable with.

Apps for desktop

Email programs are practical helpers for sending messages. If you are looking for an email program, you are usually looking for an easy-to-use, yet comprehensive solution. Devices with Windows 10 have the Windows 10 Mail app preinstalled by default. The client offers the most necessary to receive and send mails, but does not have much else to offer.

On Android devices, Gmail is installed accordingly, because you need a Google account to log in and use the operating system. Gmail has many advantages, because it offers a lot of free storage space and, like Microsoft Hotmail, integrates many other online programs. These include Google Docs, calendars, photos, spreadsheets, and more. However, if you prefer to use a desktop application, you should try one of the following numerous alternatives.


Thunderbird mail programs thunderbird is one of the old hands of e-mail programs and still enjoys a large fan base. The freeware is open source based and offers S/MIME encryption. The setup works quickly and easily: you have the choice between IMAP, where the mails remain on the original server, and POP3, where the mails are deleted on the original server. All you have to do then is enter your mail provider’s email address and password, and Thunderbird will take care of the synchronization.

Thunderbird provides a good overview by arranging the mails in tabs as well as a powerful search. You can also add keywords to mails. The range of functions can also be expanded with numerous add-ons. For example, the Lightning extension also provides a calendar function.


Mailbird like outlook calendar is especially handy for people who want to manage multiple email accounts together. However, this function is only available in the paid version. the free version only allows one e-mail account. The setup is also done with POP3 or IMAP and allows access to services such as, Yahoo, Gmail and others.

In addition, the design of the email program can be customized, there is even a dark mode. The integration of add-ons and other applications like Twitter and WhatsApp is also possible without any problems. Unfortunately, there is no detailed information about security and encryption.

Microsoft outlook

Outlook mail programs microsoft is probably one of the best-known e-mail programs, as part of Microsoft Office, however, not free. If you work with the Office package anyway, Outlook is an excellent mail client. Because the program offers a huge range of functions and integrates not only messages but also calendar, address book and other task functions.

In addition, a connection to other Office applications like Excel, Skype or Word is possible without any problems. Setting up via POP3 and IMAP is also no problem, and synchronization with other devices also works excellently. Messages can be cryptographically encrypted. Outlook is especially popular with businesses due to its many features.

eM Client

eM Cliente mail program windows 10, like Outlook, is equipped with many additional extras: it combines mail, calendar, appointment functions and can also be connected to chats such as Facebook or Skype. In addition, the interface is very easy to use and offers extensive synchronization with other clients and devices. Secure communication is guaranteed via SSL/TLS standards. Moreover, sending messages is possible through PGP encryption support.

In the free version, you can use two email accounts. More is possible only in the Pro version. The modern design looks good and makes the email program easier to use.


Inky attaches great importance to ease of use and therefore relies on a simple and clear user interface. Again, setup is quick and straightforward with all popular messaging services and you can add as many accounts as you like. A free demo version can be downloaded from the homepage, but there is no information about prices, which is a major drawback.

On the other hand, Inky focuses primarily on the topic of security. With the help of artificial intelligence and machine learning, phishing emails are blocked and spam is reliably detected. The technology behind it also allows you to teach the email program to recognize relevant mails and mark them in color. In addition, the user interface can be set up individually. Unfortunately, Inky is currently not yet available in German, but only in English.